Planning

Although every project needs planning, event web projects have  two particularities. First of all an event has special lifespan meaning that it goes from an announcement page to a full functionality website during the course of a few months, even a year. Second, events can happen on a regular basis so the cyclic lifespan above can go on an on for years.

Initial steps

  • Business analysis and goal setting
  • Data/Content analysis and futureproofing
  • UI/UX analysis and planning
  • Timeline definition
  • Full project plan setting
  • Approvals and sign-offs

Once we go in a yearly cycle the planning goes faster and smoother considering the base project is done.

Cyclic steps

  • Previous year analysis and business needs definition
  • Change assessment (whether the brand, the location or other major changes come up)
  • Timeline & Full project plan setting
  • Approvals and sign-offs

Feedback & Communication

Working with companies  overseas can be challenging yet with todays tools and methodologies we managed to take communication to a new level. We have a set of procedures that can be adjusted to any client preference.

Online project management in Asana

Weekly project meetings with video and screen sharing capabilities

Periodic face to face meetings at client’s office

Skype & Slack quick chat availability

Control & QA

Ensuring quality is normal these days, at least in theory. Still, quality means more than producing against specs. It means predicting where issues might come up. It means preparing for scenarios that seem impossible. It means taking all measures needed to have a smooth experience throughout the event.

You have control over the project phases

First, via the Asana project management system where you can see the status of the project and can contribute with ideas, content and feedback

Second, we always provide a test environment where you can see in real time the status of the website.

We ensure the quality

Our QA team is looking for bugs, errors and issues in a relentless fashion so you don’t have to worry. This goes from checking the button heights on Iphone6 to making sure the Google Analytics perform as per expected. From speed checks to typos and from page urls to complicated  risk assessments.

Execution

We build wireframes and layouts, we develop the web components that we integrate with the backend, we do the groundwork for external APIs integration and make sure we have a solid base for further updates.
This is where the product is actually made, the production process where we run with the latest technologies, the place where engineering is creatively unleashed.

Partnerships

  • WordPress
  • AWS
  • Salesforce
  • Google

Tools

  • PHP + MySQL
  • jQuery
  • React
  • Node.js + MongoDB

Deployment

Events have special deployment needs. Phasing the features and content is not an option but rather a must. Here is how we achieve successful results through carefully thought deployments.

Clear steps logic

  • Deliver the project in phases following the event needs
  • Integrate with external sources
  • Ensure on-site support
  • Deliver post-event version

The attendee is the star

In an ideal world a web platform is designed, implemented, deployed and maintained. In the event business, more than anywhere, iterations is the keyword. We deploy in stages to make sure the attendees get the information as soon as we get it. This way we can also adapt the experience to the attendees gradually growing interest as the event date gets closer.

Debrief & future plans

Finishing a project is both a moment of joy and analysis. What went great, what went reasonable, what can be improved? We take the post-event debrief seriously and we deliver both reports on how things worked and also plans on how things will work in the future.

We travel

We enjoy our clients and that’s why we travel a lot. We do business meetings, planning meetings, debriefs and even quick stand-ups.
We also enjoy lunches, dinners and team-buildings because our clients became our friends.